The Bernard Gregory Association is committed to protecting your personal data. This policy explains what data we collect, why we collect it, how long we retain it, and how you can exercise your rights.
Data Controller
The data controller is the Bernard Gregory Association, located at 239 rue Saint-Martin, 75003 Paris, France.
Data Protection Officer: dpo\@abg.asso.fr
Data We Collect
We only collect the data necessary for the purposes described below:
- Contact form: first name, last name, email address, subject and message content.
- Newsletter subscriptions: email address and subscription preferences.
- Browsing: audience measurement data and cookies, as described in our Cookie Policy.
- Account creation: first name, last name and email address.
- Use of our services: CV database, job posting and job applications.
Purposes and Legal Bases
Each processing activity is based on a legal basis under Article 6 of the GDPR:
- Respond to your enquiries submitted via the contact form: the Association’s legitimate interest in handling incoming requests.
- Send you our newsletters: your consent, which you may withdraw at any time.
- Manage registrations for our training courses and events: performance of a contract or taking steps at your request prior to entering into a contract.
- Measure website traffic and improve our content: your consent where non-essential cookies are used.
Data Retention Periods
Messages received via the contact form are retained for 3 years from the date of the last contact. Newsletter subscription data is retained until you unsubscribe, after which it is deleted within 48 hours. Data relating to training courses is retained for the period required by law to comply with accounting and certification obligations.
Recipients
Your data is processed by authorised personnel within the Association. It may be shared with our technical service providers (hosting, email delivery and audience measurement tools), who act on our instructions and are bound by confidentiality obligations.
[TO BE COMPLETED: list the actual data processors and specify whether any data transfers outside the European Union take place, together with the safeguards in place.]
Your Rights
You have the right to access, rectify, erase and restrict the processing of your personal data, to object to its processing and to data portability. You also have the right to set out instructions regarding the handling of your personal data after your death.
To exercise these rights, please contact us at [TO BE COMPLETED: dedicated contact email address], providing proof of your identity. You may also lodge a complaint with the French Data Protection Authority (CNIL), 3 place de Fontenoy, TSA 80715, 75334 Paris Cedex 07, France.
Security
The website is served over HTTPS and protected by appropriate technical and organisational measures, including access controls, logging, regular backups and security updates.
Changes to This Policy
This policy may be updated to reflect legal or technical changes. The applicable version is the one published on this page.
Website Terms of Use – www\.abg.asso.fr
These Terms of Use set out the rules governing the use of the website by Users and Administrators, in accordance with each party’s respective rights, duties and obligations.
PREAMBLE
Alongside human, material and financial resources, information, knowledge creation and the exchange of experience constitute valuable assets for the website’s various users.
The use of the website and its services is governed by these Terms of Use (hereinafter referred to as the “Terms”). These provisions apply to all users.
ARTICLE 1: PURPOSE
These Terms of Use primarily serve as a code of good practice, setting out the User’s responsibilities in accordance with applicable legislation, in particular, to:
- maintain the website’s efficiency at the highest possible level;
- maintain the confidentiality and security of data and internal and external communications.
ARTICLE 2: USER RIGHTS AND OBLIGATIONS
A User (hereinafter referred to as the “User”) is any person who accesses the website, regardless of their status or role.
The website administrators (hereinafter referred to as the “Administrators”), who work at ABG’s headquarters, are subject to the same provisions and are responsible for ensuring compliance with these Terms, while observing their duty of confidentiality.
Users must uphold neutrality, adopting a secular and apolitical approach, and exercise discretion.
Users of the website undertake to provide information that does not contain any illegal, harmful, discriminatory or otherwise objectionable content. They shall refrain from making defamatory, false, abusive, insulting or pornographic statements, or any other statements that may constitute a criminal offence.
Access rights are granted according to each individual’s needs, duties and role. These rights are temporary and personal. Accordingly, each User must refrain from using another User’s account to access the website.
A User’s access rights may be suspended in the event of a breach of these Terms of Use.
ARTICLE 3: USE OF THE WEBSITE’S SERVICES
Each User is responsible for the proper use of the services made available to them. Access to the website is reserved exclusively for Users who accept these Terms of Use in their entirety.
Users undertake not to deliberately carry out any actions that could disrupt the proper functioning of the website or internal and external communications within the infrastructure. In particular, using the website to disrupt or compromise third-party networks is prohibited (e.g. server attacks, virus distribution or spamming that blocks email services).
Such conduct may be subject to criminal penalties, particularly under Article 323-1 of the French Criminal Code.
ARTICLE 4: SPECIFIC PROVISIONS
1\. Users wishing to access the CV database or post a job offer undertake to:
Use ABG’s CV database solely for its intended purpose, namely in connection with a recruitment project.
- Post job vacancies, PhD positions or research internship opportunities for Master’s-level students (Master 2), and no other types of offers.
- Publish an offer for a single position only. A reference number will be assigned for the duration of the posting.
- Post offers relating to genuine, accurately described and paid professional opportunities.
- Post job vacancies suited to candidates’ qualifications. All candidates hold a PhD, although some positions may also be open to Master’s graduates and engineers.
- Include the employer’s name in the offer, except when using the paid “Anonymous Job Posting” service.
- In the case of recruitment agencies or other recruitment intermediaries, disclose to ABG the employer’s name or company name and address (Article L. 311-4 of the French Labour Code, as amended by Law No. 94-665 of 4 August 1994).
- Write job offers exclusively in French or English.
- Provide all the information required to apply for an offer.
- Use each input field according to its designated purpose.
- Acknowledge receipt of applications.
- Inform ABG of the outcome of their recruitment projects, in particular by responding to its follow-up surveys.
- Ensure that job offers contain no discriminatory references relating to age, sex, place of residence or other criteria, as defined in French Law No. 2008-496 of 27 May 2008.
- Do not publish job postings restricted solely to holders of professional doctorates (human and veterinary medicine, dentistry, pharmacy).
In general, users publishing job offers are reminded that they must comply with the provisions of the French Labor Code (Art. L. 1132-1) https://www.legifrance.gouv.fr/affichCodeArticle.do?idArticle=LEGIARTI000028650462&cidTexte=LEGITEXT000006072050, as further detailed in the guide published by the Rights Defender (Défenseur des Droits), “Writing Job Advertisements” (La rédaction des offres d’emploi). https://www.defenseurdesdroits.fr/sites/default/files/2023-03/DDD_guide_recrutement-sans-discrimination_20190703.pdf
ABG reserves the right to suspend any job posting that does not comply with French law or the terms of use of the site. The offer will remain suspended and the publication period will continue to run until the required modifications are made to ensure compliance.
In the case of a paid job posting, no refund will be issued.
Users are informed that their job postings may be shared on partner websites and social media channels.
2-Users wishing to view job offers, submit a CV, or attend a training program agree to:
- Submit a profile in French or English to the CV database;
- Attach a CV in French or English as a file to their profile;
- Provide accurate and truthful information (particularly regarding their doctorate degree and professional experience);
- Refrain from plagiarizing other profiles in the CV database;
- Update their contact details, profile, and CV every five months, or suspend their publication. This ensures the ongoing relevance and credibility of the ABG CV database for recruiters;
- Respond to recruiters’ inquiries (even if only to decline);
- Attend training programs for which they have registered and, in the event of an inability to attend, comply with the applicable cancellation deadlines;
- Inform ABG of any changes in their professional situation, particularly by responding to follow-up surveys and evaluation questionnaires.
ABG reserves the right to suspend the publication of any profile or CV that violates this Charter.
ARTICLE 5: PRIVACY POLICY AND PERSONAL DATA PROTECTION
Users are asked not to disclose their assigned username and password to any third party.
When creating an account on the ABG website, each User must provide a personal, named email address. This email address will remain strictly confidential to ABG and will not be shared with third parties under any circumstances.
Both Users and ABG are strictly prohibited from breaching their duty of confidentiality (obligation de réserve) by disclosing personal or confidential information regarding members of the network.
In accordance with the French Data Protection Act (Loi Informatique et Libertés) of January 6, 1978, as well as the personal data protection regulations (European Regulation No. 2016/679) in effect since May 25, 2018, personal data collected through the website are processed for the following purposes:
– upon registration: opening an account
– when using the services: publishing job offers and CVs, applying for job offers, viewing CVs, registering for training courses, workshops, and events.
They are processed solely within the strict framework of ABG’s missions. No data is shared with or sold to third parties.
No personal data is collected without your knowledge. You have the right to access, modify, rectify, and delete your data, as well as the right to object to its processing. You may exercise these rights by contacting the webmaster (abg@abg.asso.fr) or by writing to Association Bernard Gregory, 239 rue Saint-Martin, 75003 Paris.
ARTICLE 6: RESPECT OF INTELLECTUAL PROPERTY RIGHTS
It is prohibited to infringe upon copyright, particularly by copying, modifying, or transmitting publications, multimedia works, or any artistic creations without obtaining the necessary rights from the author(s).
ARTICLE 7: USE OF NETWORKS AND MESSAGING SERVICES
ABG sends professional information and updates regarding user activity on the ABG website via email. Users may unsubscribe from ABG mailing lists at any time by sending a request to abg@abg.asso.fr or by clicking the “unsubscribe” link included at the bottom of received emails.
ARTICLE 8: MONITORING OF WEBSITE USE
To protect the interests and security of all users, as well as for statistical analysis, service quality assurance, and abuse prevention, the services provided to Users are subject to regular audits.
This monitoring right will be exercised in compliance with User rights and obligations, and with due regard for confidentiality, in accordance with the General Data Protection Regulation (GDPR). To this end, ABG reserves the right to monitor the flow of information passing through the website (including volume, frequency, and content).
ARTICLE 9: APPLICATION OF THE CHARTER
Failure to comply with the provisions of this Charter may—where such failure is intentional—result in sanctions including exclusion from the website’s services and, in certain cases, legal prosecution.
This Charter may be modified, in particular to account for ongoing developments in information technology.
It applies with immediate effect.
It is brought to the attention of each User, notably upon transmission of the login credentials (username and password), and whenever modified via electronic display on the ABG website.
ARTICLE 10: APPLICABLE LAW
This Use Charter is governed by French law.
The User of the website undertakes to read this Charter and to comply with its provisions.
Last updated: [TO BE COMPLETED: DPO validation date].
